How to Manage a Vacation Rental Property

how to manage a vacation rental property

Wondering about best practices for how to manage a vacation rental property? Being a good rental property owner—and making a good return on your investment—ultimately comes down to how well you manage the home. Even the most exclusive properties won’t have happy customers if management doesn’t meet their expectations.

Managing a vacation rental effectively requires knowing exactly what tasks the job entails. And fortunately, it’s actually a pretty simple process once you’ve got the basics down. Below, we’ll go over the need-to-know aspects of vacation rental property management so that you can ensure your guests are well taken care of during their stay.

Task #1: Let renters into the home


It sounds simple, but there’s actually quite a lot to consider in terms of getting your guests inside the property. You need to be able to accommodate their schedule in terms of when they’re arriving, and you also need to make sure that the process is smooth and convenient for them.

Different vacation property owners have different ways of doing this. Some leave a key in a lockbox on the property and provide the code to their renters on the day their rental starts. Others prefer to meet their guests face to face and hand over the keys that way. Figure out what makes the most sense for both you and your guests, with care taken to never have them waiting at the door with no way to get in.

Task #2: Collect payments


How you collect payment for your rental property is just as important as how you market it. (After all, what’s the point of having a rental property if you’re not sure how you’re going to get paid for its use?) Make sure that you have a system for collecting payment that is secure and reliable, and that doesn’t require you to chase down checks.

In addition to how you collect payment, you’ll also need to solidify a system for the payment schedule. Do you want to require a deposit? Ask for the complete payment up front? It’s up to you, just make sure you’re clear about all payment-related aspects with guests so that everyone knows what’s expected of them and when.

Task #3: Have the home cleaned in between stays


There’s no excuse for having a dirty rental property. Part of managing a rental home is coordinating regular cleanings, especially in between each stay. Since it’s a big job and you probably don’t want to take on this task by yourself, work with a cleaning company that can come in and do it for you. Find a company that you trust and that you enjoy working with, and preferably one that is also available for short notice clean ups—just in case.

Hire Blue Sun Properties to Manage Your Rental Properties!


There are a lot of moving pieces involved in vacation rental management, including emergency tasks that go above and beyond the basics. It can end up being a full-time job to manage a vacation rental, which is why Blue Sun Properties offers comprehensive vacation property management services that handle all of the tasks above—and more!—on your behalf.

For management services and additional vacation rental ownership advice, get in touch with the Blue Sun team today.


Where To Vacation This Summer

where to vacation this summer

If you’re still deciding on where to vacation this summer, then you must consider Panama City Beach. Holiday vacations come and go, but only the charm of Panama City Beach has what it takes to build truly unforgettable memories.

This sunny beach town located on Florida’s northwest Gulf Coast has long been one of the world’s top summer vacation spots in Florida thanks to its white sands, iconic shoreline, and a broad range of exciting activities and adventures. A trip to Panama City Beach is the perfect way to say goodbye to the cold winter blues and hello to some fun in the sun.

If you’re planning a Florida summer vacation and you’re not sure where to go, here are four reasons that would put Panama City Beach right at the top of anybody’s list.

1: There’s Something For Everyone


Panama City Beach is incredibly family friendly. Some Florida vacation ideas for families include taking your little ones to swim with the dolphins, signing up for a beginners’ scuba diving tour, hopping on a boat for a kid-friendly fishing tour, or driving out to one of Panama City Beach’s many gorgeous hiking spots! There are endless ways to delight and entertain children and adults alike in the gem of Florida’s Gulf Coast, and they all make for a truly unforgettable vacation.

2: Enjoy Some True Southern Hospitality


The tropical coastlines of Panama City Beach are located less than 100 miles from the Alabama border, creating the flawless combination of Florida fun and traditional Southern charm. Service with a smile is part and parcel of Panama City Beach restaurants and attractions, and there is never a shortage of easy-going, happy-go-lucky vibes. You’ll instantly feel welcomed into the community with plenty of folks determined to make your stay as memorable and enjoyable as possible.

3: World-Class Dining


A destination famous and celebrated for its seafood, Panama City Beach attracts all sorts of foodies with its 5-star dining, beachside food shacks, and the freshest catches of the day. Planning something special during your holiday? PCB also boasts some of the world’s most eclectic and unique dining hotspots, including one restaurant with a 25,000-gallon aquarium full of tropical fish!

4: Behold The Magnificence Of The Shore


One of Florida’s unofficial Wonders of the World, PCB’s shoreline stretches for 27 miles along Florida’s stunning Gulf Coast; beach bums have more than enough space to stretch out and soak up some rays. Want a beach day that’s a little bit more lively? You can find that easily, with planned events and parties constantly taking place right on the beachfront! If crystal blue waters and white sugar sands are your thing, we promise that you won’t be disappointed.

Make Panama City Beach Your Next Summer Vacation Destination!


At Blue Sun Properties, we know that the best vacations require the best accommodations. We have a wide selection of rentals designed to help you make the most of your Panama City Beach summer vacation, with central locations, affordable prices, and all of the amenities that your family needs to have a memorable experience. Browse our PCB rentals today!

Blue Sun Properties Welcomes Chris Stage

ChrisStageBlue Sun Properties is pleased to introduce the newest member of our team, Chris Stage.

Mr. Stage is an accomplished hospitality industry professional, experienced in both hotel and condominium management. He has a record of excellence in managing of rental and hotel properties in the Panama City Beach area. Chris has an in-depth knowledge of the area events and the skills to promote them to our future guests. He has worked with several premier condominium properties in the Panhandle and understands the need to balance the owners’ investments with the expectations of the guests.

Please join us in welcoming Chris to our team. We are excited that he has decided to grow with us at Blue Sun Properties.

802 Ocean Reef – Now Taking Reservations

DSC_2805800802 Ocean Reef is newly furnished as of May 2013 and now ready for the vacation of your dreams.

802 Ocean Reef offers sleeping for 8 and a large balcony for spectacular sunset viewing.

The guest bedroom features 2 queen sized beds to sleep up to 4 adults while the gulf front master bedroom offers 1 Queen bed. The sleeper sofa in the living room offers another Queen sleeper.

All of the furnishings, TV’s, everything is brand new!  Check out 802 Ocean Reef and book your Panama City Beach Vacation today

Blue Sun Properties Receives 2012 Top Vacation Rental Award from Flipkey

Blue Sun Properties receives a 2012 Top Vacation Rental award from Flipkey, one of the most trusted vacation review sites on the Internet. According to Flipkey, Hundreds of thousands of travelers have reviewed vacation rental properties on FlipKey and rated Blue Sun Properties rentals as some of the best!

Find Panama City Beach Condos on FlipKey

We are proud to have received this award and we look forward to maintaining excellence in customer service and vacation rentals.

Blue Sun Properties Recipient of Flipkey’s Excellence Badge

Blue Sun Properties has been awarded Flipkey’s Excellence Badge for the 2012 Vacation Rental Season. This award is given to Vacation management companies who have consistently received exceptional guest ratings for our customer service and quality accommodations.

Find Panama City Beach Condos on FlipKey

Thanks to all of our guests who have bestowed us with this award and we look forward to having you as our guest in 2013 🙂

204 Sterling Breeze Joins Blue Sun Properties

204 Sterling Breeze204 Sterling Breeze Joins Blue Sun Properties Condo Rental Management Program
204 Sterling Breeze is a beautiful lower floor (2nd floor) condo at what Panama City Living Magazine has voted Best Condo. 204 Sterling Breeze features 1 gulf front master, bunks, and 2 baths. Beautifully decorated, this condo is ready for a romantic getaway or a small family. Check out 204 Sterling Breeze and book it online today!

Blue Sun Properties Welcomes Angela Crawley

Welcome Angela Crawley To The Blue Sun Properties Team

Blue Sun Properties is proud to announce and introduce the newest member of our team, Angela Crawley.

Angela has worked in the hospitality industry for many years and in the condo industry for 7 years. Angela brings ample experience with her to Blue Sun Properties and we believe she will be an asset to the company. Angela’s most recent experience comes from working at the front desk at Aqua. Angela was instrumental during the opening of Aqua in July 2007 and gained a great deal of knowledge from her experience there. She enjoys working with people to make their vacations as enjoyable as possible. We look forward to having Angela work with the owners and guests of Blue Sun Properties.

Angela is a wife and Mom. She is married to Chad Crawley and they have a 3 year old son named Braxton with another baby boy on the way. They will be a family of 4 in September.  Angela is originally from Rome, GA so she is a true southern girl. She has lived in Panama City Beach for a little over 9 years.  Angela enjoys spending time with her family, hanging out on the beach and just trying to live life to the fullest.

Please join us in welcoming Angela as a part of our team at Blue Sun Properties. We are happy to have her with us.

Coastal Crib Rental – Delivering Everything Except The Baby

Imagine that it is November 23rd (day before Thanksgiving) and you have a guest that is checking into your condo. You have a crib in your condo and that is exactly why the guest booked your condo. They have a new bundle of joy and want to make sure they have a safe place to sleep. Upon arrival, your guest examines the crib to discover that it is broken and is not safe for their precious baby. What do you do as a property owner the day before Thanksgiving at 7:00 PM in the evening? Where are you going to get a crib for your guest at that time of night, the night before a Major US Holiday? Coastal Crib Rental – that’s where.

The above scenario is exactly what happened to us at Blue Sun Properties. Jim Fish with Coastal Crib Connection delivered a fantastic crib at 7:51 PM that November 23rd evening and even folded up and put away the broken crib. That’s exactly why I have decided to take the time to write this posting singing his praises.

Coastal Crib Rentals delivers quality, clean child care rental equipment to your vacation rental. Their delivery area includes: Destin, Sandestin, Fort Walton Beach, Okaloosa Island, Navarre Beach, Pensacola Beach, Beaches of South Walton / 30-A, and to the west side of Panama City Beach.

Call James (Jim) Fish for any baby needs from cribs to joggers.

Coastal Crib Rental
Phone: 850.225.7216
Mailing Address: P.O. Box 1411, Fort Walton Beach, FL 32549